We need lots of help to pull off this incredible celebration for the Irondale class of 2018!  Please sign up for a shift at Bowlero (11351 Ulysses St NE, Blaine, MN 55434) or help at Irondale getting the students checked in and onto the busses.

Parents of JUNIORS - please join us in volunteering for the All Knight Party to see what the all night party can be for your kids next year.  We also need help staffing a registration table at Senior Recognition night at Irondale.

We are also looking for DONATIONS of prizes and snacks for the party.  Contact Heidi if you are able to donate some salty munchies or sweet treats for our grads as they party all night!
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Questions?  Contact Heidi Danielson - [email protected] - (763) 228-6203
ALL KNIGHT PARTY COMMITTEE DESCRIPTIONS 
Coordinating Committee Chair
  • Organize monthly meeting

  • Coordinate communication between committees

  • Offer help to committees as needed

  • Coordinate with both Irondale and the Family Service Center

  •  Publicize to both parents and students

  • Coordinate with other committees for scheduling and locations of events 

Treasurer 
Responsible for:
  • making deposits
  • paying bills
  • keeping accurate records of all income and expenses 
  • giving an updated report at each meeting.

Secretary
  • Keep meeting minutes 
  • Distribute list by email 
  • Help with publications 

Volunteer Coordinator
  • Works with all Committees on volunteer needs for the event

  • Involves finding out how many volunteers are needed and when
 
  • Help committees as needed to find volunteers, assigning people as needed

  • Maintain a master work schedule

  • Advertising via social media

  • May requiring calling and following up with potential volunteers; directing them to the committee chairs as needed 

Web Site & Communications Coordinator 
  • Creates and maintain website 

Registration 
  • Responsible for selling and keeping track of ticket sales 

  • Greeters: greet students as they come into the facility 

  • Hostess: greet volunteers and help get them registered, hand out information that they 
need for their shift and then direct them to their work location. 

  • Produce name tags with the students name and number, that is worn during the event, giving 
a second copy to the bag room to use for each students bag 

  • Keep track of student information on the registration form: provide medical release forms to 
Medical Committee and Spa waivers to Spa Committee 


Fundraising Committee
  • Crucial to success of night – must start right away in order to build a fund balance for down payments of entertainers and facility. 
  • Work closely with Prize Committee to distribute donations
  • Decide on three main fundraising events, for example:
          *  Garage Sale/Bake Sale 

          *  Basketball or other tournament 

          *  Wine Tasting Event
          *  Other 


​Donations Committee
  • Send out letters to local businesses

  • Responsible for coordinating all solicitation of donations 
  • Rally senior parents to donate above registration fee

  • Follow up with businesses

  • Pursue donations in person if needed

  • Thank you notes to those who do donate 

Prize Committee
  • Responsible for the prizes for the event

  • Work with Games, Bingo, Spa, Bag Room, and Casino

  • Establish a process for prize giveaway

  • Organize prize needs

  • Purchase prizes or work with Fundraising/Donation Committee 

Bag Room Committee
  • Responsible for the student bags that each student receives at the end of night 
  • Select and order bags

  • Oversee bag room on party night

  • Label bags with tags provided by Registration

  • Distribute prizes to students as directed

  • Organize bag and distribute at the end of night 

Security Committee
  • Responsible for the security during the event

  • Will need a volunteer at each door 
  • Reinforce with graduates that this is a lock in and that the rules concerning coming on time and not leaving without a parent will be enforced 
  • Train volunteers that work during the evening


Medical Committee
  • Responsible for staffing and the necessary supplies for the medical room

  • Make sure you have all medical waivers and release forms for each student at event 
  • Individuals staffing the event should have medical training

  • During slow times, may assist in bag room 

Thankyou Station 
  • Supply students with note cards and a list of the AKP sponsors.  Encourage them to Thank a supporter / sponsor or teacher or parent. Monitor supplies at the station. Hand out 1 ticket per thank you. Maximum tickets given = 5 per student.  # of Thank you's allowed to write = unlimited!
  • "THANK YOU" station for students to write thank yous to teachers, parents, friends, sponsors etc...

Bingo Committee 

  • Secure/rent/returning the game, cards

  • Coordinate prizes for winners with prize committee 
  • Train Bingo callers

  • Room decorations, work with decorating committee 

Casino Committee?
  • Organize and get all necessary supplies and equipment

  • Setting up and running Casino during the Party

  • Provide training for volunteers

  • Coordinate with prize committee on money and prize distribution 


Henna Station​   
Entertainment Committee Dont need this year
Decorations Committee​ Dont need this year
Food Committee Dont need this year
Coffee Bar Dont need this year

Baccalaureate
  • Set Date with St. John’s the Baptist

  • Organize Senior Students to plan event 
  • Cookies and punch following 

Junior Class Parent Committee
  • Responsible for gathering Junior class parents to assemble for the TRANSITION to NEXT YEAR

  • Assist at the Party Send-Off at Irondale.